Meeting Minutes-August 3rd, 2010

Regular Monthly Meeting
Lawrence Township Board of Supervisors
August 3rd, 2010
7:00 P.M.
Municipal Building
45 George St, Clfd

Chairman William Lawhead called the meeting to order,

Pledge of Allegiance to the Flag.

Roll Call of Supervisors present: Glenn Johnston, Edward Brown and William Lawhead all present.

Present: Secretary Barbara Shaffner, Code Officer Zachary Lawhead, Solicitor James Naddeo, Engineer Chris Dutrow.

Public: Amanda Thompson-WOKW, Kim Finnigan-The Courier Express, Jeff Corcino-The Progress,  residents-Elvis Taylor, Elsie Ogden.

Comments from the Audience: Mrs. Ogden of 620 Indian Road asked the supervisors what they were going to do with the roads in Susquehanna Terrace after the Sewer Project is complete. She felt that the roads were very rough after they were repaired and need more work done to them. Engineer Chris Dutrow let her know that the entire road would not be paved only the area that was taken out for the project and they are not done with the project and repairs. She also had concerns about the restoration of the yards.

Elvis Taylor from Williams Road asked about the storm water run off problem and if a storm grate and pipe could be put in to take care of the problem. Supervisor Lawhead let him know that he would be doing some grading and possibly put in some pipe. Mr. Taylor let him know that he would be willing to help with purchasing the pipe if needed.

Glenn Johnston asked for a few corrections in the minutes of the July 20th, 2010 meeting with adding what supervisors were meeting with Mr. McLaughlin at his residents and also under the Police Report to add the sign that is being made for the Police Department and being paid from Grant Funds the Police Department received. Glenn Johnston motion to approve minutes of the July 20th, 2010 meeting with corrections made, Edward Brown second. Motion carried.

Engineer’s Report:Chris Dutrow had a Change Order and Pay Estimate for the O’Shanter Water Line Project for the Supervisors approval.

Change Order #1 for the overlay on Polles Road in the amount of $30,173.98. Edward Brown motion to approve Change Order #1, Glenn Johnston second. Motion carried.

Pay Estimate #6 (Final Payment) to DJ Wisor and Sons for the O’Shanter Water Line Project in the amount of $86,243.47. Glenn Johnston motion to approve and pay Pay Estimate #6, Edward Brown second. Motion carried.

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Mr. Dutrow let the supervisors know that the Sanitary Sewer Project is behind schedule with 62.1% of work complete while 74.8% of contract time has expired. The Engineer submitted Pay Estimate #7 in the amount of $198,458.88 for approval, which reflects additional retainage of $49,146.00 and covers the period between June 25th, 2010 and July 23rd, 2010. Edward Brown motion to pay Pay Estimate #7, Glenn Johnston second. Motion carried.

Police Report: None.

Solicitor’s Report: Mr. Naddeo prepared a Resolution per the Supervisors request for Cell Phone Usage while operating township vehicles and equipment. Glenn Johnston motion to approve Resolution #2010-07 for Cell Phone Policy, Edward Brown second. Motion carried.

The Supervisors also requested a requirement for all employees to use Direct Deposit for Payroll and a Resolution was prepared by the Solicitor. Glenn Johnston motion to approve Resolution #2010-08 for Automatic Deposit of Payroll, William Lawhead second. Motion carried.

The Township was petitioned by Clearfield County for a Zoning Change and the request has gone before Clearfield County Planning and Lawrence Township Planning, therefore the Solicitor let the supervisors know that the township now needs to set a date for a Public Hearing. Edward Brown motion to set the date for August 17th, 2010 @ 6:30 P.M., Glenn Johnston second. Motion carried.

The Supervisors had been requested by the Police Department to consider adopting a Local Criminal Ordinance Citation for the Vehicle Code and the Solicitor asked them if they wanted to proceed with this. The Supervisors wanted more information and asked the Secretary to go on PSATS discussion group and see if she could get any information.

The Solicitor had a Business Associate Agreement that was sent to him from Clearfield Pharmacy concerning the Health Insurance and the HIPPA Laws since they are taking care of the Prescriptions for the employees. The Solicitor reviewed the Agreement and felt everything was in order. Glenn Johnston motion to approve the Business Associate Agreement with Clearfield Pharmacy, Edward Brown second. Motion carried.

Edward Brown motion to approve the Chairman of the Board as designee to sign the Agreement, Glenn Johnston second. Motion carried.

The Solicitor asked the Supervisors to go to Executive Session at the end of the meeting to discuss the Police Contract and a Personnel Issue.

Code Enforcement Officer: Zachary Lawhead asked the Supervisors if they would consider helping with his Cell Phone expenses. Since he started working for Dubois City his usage has increased because the calls that come in from township residents asking questions about permits. The Supervisors wanted a breakdown of his Invoice for what calls are for the township and what ones are for Dubois City.

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Secretary/Treasurer’s Report: The Secretary let the Supervisors know that the township received the Salt Prices for 2010-2011 at $62.45 per Ton. This is approximately a 4% increase from last year.

Because the township was not approved for the Grant Funds from the Fish & Boat Commission, which were to be matching funds for the DCNR Grant, for the Access Road and Boat Launch behind Rainbow Car Wash the supervisors needed to decide if they wanted to apply again or return the grant funds to DCNR. The time period is expiring for using the funds from DCNR and the township would need to complete the Design for the project and apply for an extension. The township has applied three times to Fish & Boat Commission and still has not been approved for the funds. William Lawhead motion to return the Grant Funds in the amount of $52,500.00 to DCNR, Edward Brown second. Motion carried.

The Secretary let the supervisors know that she has looked into the township applying for Energy Grant Funds for lighting at the township building in Hyde. In order to apply for the funds the township would be required to do an Energy Audit first and could apply for a grant in the amount of $2,000.00 to cover the cost of the Audit. The supervisors wanted more time to go over the Energy Grant and what amounts would be reimbursed for the expenses to purchase new lights and tabled the decision to the next meeting.

The Secretary asked Supervisors Ed Brown and Glenn Johnston if they wanted to attend the Clearfield County Association of Township Officials Fall Convention to be held on September 24th, 2010 in Luthersburg. They were to let her know before the next meeting.

Supervisors Report:
Edward Brown: No Report.

Glenn Johnston: No Report.

William Lawhead let the other supervisors know that he did apply for a grant for the Dirt & Gravel Road Project for Evans Road in the amount of $56,700.00 with $9,324.00 being In-Kind Contributions. The In-Kind work has already been done and if approved the township will be able to have the stone put down and the project will be complete.

Supervisor Lawhead also has an increase in his Cellular Phone Usage because of calls coming in from the contractor or inspectors for the Sewer Project but he will have to go to the Auditors for approval to be reimbursed by the township.

Glenn Johnston motion to pay the list of bills in the amount of $28,805.86, Edward Brown second. Motion carried.

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Edward Brown motion to go to Executive Session to discuss the Police Contract and Personnel issue, Glenn Johnston second.

7:55 P.M.

William Lawhead motion to return from Executive Session, Edward Brown second.

8:30 P.M.

Edward Brown motion to have the Solicitor draft a Resolution authorizing the Treasurer, Barbara Shaffner, to be the authorized signer for the HRA Account, Glenn Johnston second. Motion carried.

Glenn Johnston motion to have the Solicitor draft a letter of reprimand for a personnel issue, Edward Brown second. Motion carried.

Edward Brown motion to adjourn meeting, William Lawhead second.

Meeting adjourned.

8:32 P.M.

Respectfully Submitted,

__________________________ 

Barbara S. Shaffner, Secretary

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